First impressions count in cold outreach. From your subject line to your sign-off, everything in the email you send to a potential lead is being put under the microscope.
Sales reps spend around 21% of their day writing emails, which is a reflection of how much people value good copywriting. But there’s an often-forgotten element that can have a major impact: your email signature. A high-quality, designed email signature gives cold email credibility to your message and helps you look trustworthy and dependable to busy people.
But the fact is, you may not have a lot of experience in designing an email signature—and it isn’t always easy to create a professional-looking one. That’s where email signature builder tools come in. They make it easy to create an attractive, professional email signature that not only looks good but also reflects your brand and makes you stand out.
What are signature builder tools?
An email signature generator is a tool or an application that helps you create a professional and customized email signature in minutes—even if you’re not a designer or don’t have coding or technical skills.
These tools allow you to design email signatures more quickly by offering predesigned templates with easy-to-navigate customization and formatting. No matter if you’re a solopreneur, a sales person or marketer, these tools ensure you always develop an impactful email signature.
These tools typically feature a simple drag and drop interface to personalize your signature based on your name and title, company details, and anything else useful like phone numbers, your website or social media links. The templates are typically created to adhere to professionalism and brand consistency best practices, so your signature will be in line with your company’s visual identity.
Key features of the best email signature creators:
- Customization options: Browse templates and personalize the structure, fonts, colors and images to match your brand’s aesthetic.
- Pre-designed templates: Choose from templates already made by professionals that conform to industry best practice for email signatures.
- Mobile-friendly designs: Nearly every tool allows you to make sure your signature looks just as good on mobile as on desktop.
- Integration with email clients: Many signature builders are compatible with major email clients (like Gmail, Outlook and Apple Mail).
Why use a signature builder tool?
DIY professional email signatures can be time-consuming and challenging to create, especially if you’re not a graphic designer. With online signature generator tools, you can easily make a professional-looking and brand-compliant signature faster than ever.
Advantages of a using signature builder:
- It’s a time-saver: You no longer have to create your signatures from the ground-up or code the HTML by hand. You don’t need any separate email signature design tools either.
- It keeps your brand consistent: Regardless if you are working with a team or you’re a one-man startup, builder tools help keep your signature on brand.
- It’s user-friendly: You don’t have to be a designer or a coder to create beautiful and effective signatures that won’t trip any spam filters.
Key features of email signature builder tools
Easily customizable to align with your brand
It isn’t the most exciting, but ensuring that every touch point on your email has the same look and feel through design and branding is how your readers will learn to trust you. By adopting a professional email signature which reflects your brand’s colours, logo, and vibe, you are strengthening your image—adding to a more robust sender reputation.
One of the most critical elements of signature builder tools is how they enable you to personalize your email signature. Personalization also lends authenticity and characterizes your outreach as something that reflects the core values of your company.
Mobile responsiveness
Because a sizable portion of emails are opened on mobile (41.6% of emails to be exact), it’s important that your email signature is mobile-friendly. Emails with poorly formatted signatures on mobile devices can appear unprofessional and may be hard to read. The benefit of having a mobile-friendly signature, is that it looks sharp and can be read easily, regardless if viewed through a mobile device or a desktop computer.
Offers various template options
You’ll find that most signature builder tools offer the ability to pick a template from a pre-designed list of choices. These templates comprise the basic ingredients—name, title, company, contact information—and you can just fill in your details and get going.
Best practices for maximizing credibility with your email signature
Your email signature is not just for signing off your cold email outreach, but an integral component of your cold email outreach strategy. And a good-looking email signature can build trust and get you more responses. Here are some tips to make sure your signature has all of the credibility and impact you want it to have.
Include essential contact information
Short but sweet contact info creates a sense of credibility and helps the recipient identify where to reach out if they want to accept your request. A professional signature with easy access to your contact details makes you seem more approachable and trustworthy.
- Name, job title, and company: Be sure to include your full name, job title, and company name
- Phone number: Add a phone number if it is another communication channel you use often
- LinkedIn profile: Add a link to your LinkedIn profile if it’s relevant to your business.
Limit links and images to maintain clarity
While it’s tempting to add several links to your social media profiles, your website, or other resources, less is more when it comes to cold outreach email signatures. Too many links or images can be distracting or overwhelming for the reader.
- Only include essential links: Limit your links to your company website and one or two social media profiles (LinkedIn, Twitter).
- Avoid large images: Use your company logo in a small, optimized format, and refrain from adding unnecessary graphics.
Be consistent in branding
Your email signature should adhere to your company’s branding guidelines and messaging. This will make you more recognizable and more reliable.
How to create your professional email signature with Warmy’s signature builder
Warmy.io’s Signature Builder goes beyond just creating good-looking email signatures. Follow these steps to get started:
Step 1: Pick a template
Warmy offers several template options for you to choose from. They all contain the key points, just arranged and formatted differently so you can choose which one best fits your style and branding.
Step 2: Make it yours
After selecting a template, enter your name, job title, department, and company name. While typing your information, you are able to preview your card in real time, meaning that you can adjust details on the fly.
Step 3: Add your contact details
Next, you’ll want to enter your contact information—this includes your phone number, website, email address, and business address. This step is essential as it provides your recipients with the necessary information to get in touch with you
Step 4: Upload your image and add social media links
In this step, you can upload your company logo or a professional photo to personalize the signature. This is also the step where you can add additional links to give your reader more ways to connect with you.
Step 5: Copy and paste your signature
Finally, when you’re happy with your email signature, you can copy and paste your signature directly into your email client. Warmy gives you the option to copy the signature as plain text or as HTML, making it compatible with all major email platforms. Simply paste it into your email signature settings, and you’re good to go!
Other tools from Warmy to help you get the most out of your signature
Warmy. io is more than just an email signature generator—it’s an extensive toolkit battle-tested to enhance every facet of your cold email outreach. From ensuring your emails hit the inbox, to driving engagement, Warmy ensures your campaigns not only land in inboxes, but create the most impact.
AI-powered email warmup
A strong sender reputation is essential to ensuring your emails reach your prospects’ inboxes. Warmy’s AI-powered warmup gradually increases your sending volume while mimicking real, authentic email interactions. This natural process boosts your domain’s trustworthiness, ensuring your well-crafted email signature doesn’t end up in spam folders.
Warmup Preferences further customize this process, allowing you to distribute your email warmup across multiple platforms like Gmail, M365, Outlook, and even Private SMTP. You can also choose between B2B or B2C customer engagement patterns, tailoring the warmup to your specific audience.
Advanced seed lists for quality warm-up
Warmy offers advanced seed lists, which consist of real email addresses from trusted providers like Gmail, Outlook, and Yahoo. These seeds simulate real engagement by opening, reading, scrolling, and clicking your emails. If an email lands in spam, it’s flagged and marked as important to improve your deliverability.
With the API Endpoint for Established Seed List, you can seamlessly manage and configure seed list splits directly within the system, eliminating manual updates and enabling real-time integration for better tracking.
Template Checker for better inbox placement
Warmy’s Template Checker ensures your email content aligns with best practices for email deliverability. It reads through your email for spam triggers, assesses your subject line and body copy, and recommends ways to improve your message for better engagement. With the Signature Builder, this little extra will make your cold emails look professional and deliverable.
The Chrome Extension allows you to make real-time adjustments while drafting emails, ensuring your signature and content avoid common pitfalls that might end up in the spam folder.
It’s time to elevate your cold outreach
In the competitive world of cold emailing, every detail matters—especially your email signature. With Warmy’s suite of tools, you not only get a sleek, polished signature but also enhance your email deliverability, track your performance, and ensure consistent branding across your team. Whether you’re just starting with cold email outreach or looking to optimize your existing strategy, Warmy.io’s tools make it simple to create emails that stand out for all the right reasons.
Ready to improve your cold email outreach? Start using Warmy’s Signature Builder today and create email signatures that look professional, reflect your brand, and drive engagement.
To get the most out of Warmy’s tools, sign up now for a free trial and take your cold outreach to the next level!
